At myJDW, we value your privacy and are committed to handling your personal data with the utmost care. This Privacy Policy explains how we collect, use, store, and protect your information when you access and use the myJDW portal and app. Our goal is to ensure that your data is managed securely while providing you with seamless access to your employment details, such as payslips, work schedules, and company benefits. By using myJDW, you agree to the terms outlined in this policy.
Information We Collect
When you log in or create an account on myJDW, we collect certain personal details to verify your identity and provide access to work-related resources. This information includes your name, employee number, date of birth, and contact details. We also store your login credentials, such as your username and password, to authenticate your access to the platform securely.
Additionally, we collect employment-related information, including your work schedule, wage slips, and company benefits. This data is essential for managing your job-related queries and ensuring that you have accurate records of your employment details. When you access myJDW through a web browser or mobile app, we may also gather technical information, such as your IP address, device type, and browser details. This data helps us maintain system security and improve the overall user experience.
How We Use Your Information?
The information collected through myJDW is used primarily to provide employees with secure and efficient access to their work-related accounts. By using the portal, you can view and manage your payslips, check your rota, and stay informed about company updates and benefits. Your data is also used to ensure that your employment records are up to date and accessible when needed.
Beyond basic functionality, we use the collected information to improve security measures, preventing unauthorized access and protecting sensitive employment details. In some cases, we may analyze system usage trends to enhance the overall performance of the myJDW portal. This allows us to make updates that improve functionality while ensuring a smooth user experience for all employees.
Data Protection and Security
We take data protection seriously and implement strict security measures to safeguard your personal information. All employee data stored in myJDW is encrypted and protected using advanced security protocols. Our servers are monitored regularly to prevent unauthorized access, and only authorized personnel have access to sensitive employee details.
To maintain a high level of security, we recommend that all users create strong passwords and keep their login credentials confidential. If any suspicious activity is detected on an account, we may temporarily restrict access until the issue is resolved to prevent any potential security threats. Employees are encouraged to report any unauthorized access or data concerns to their managers or the HR department.
Sharing of Information
Your personal data remains confidential and is not shared with third parties without valid reasons. However, in some cases, we may be required to share specific details to comply with legal or regulatory requirements. This includes situations where we must provide employee data to government authorities, tax agencies, or legal institutions as required by law.
Additionally, certain employment-related data may be shared internally within JD Wetherspoon for payroll processing, HR management, and employee benefit administration. These processes are necessary to ensure that you receive timely payments, access company benefits, and have accurate employment records. In all cases, the sharing of data is done securely, with strict access controls in place to prevent unauthorized disclosure.
Your Rights
As a registered user of myJDW, you have rights regarding your personal data. You can request access to the information stored in your account and receive a copy of your employment details. If you notice any inaccuracies in your personal data, you have the right to request corrections to ensure that all records are up to date.
In certain cases, you may request the deletion of your account and associated personal data. However, some information, such as payroll records and employment history, may need to be retained by the company for legal or administrative purposes. If you believe your data is being used inappropriately, you have the right to raise concerns and request restrictions on certain types of data processing.
Cookies and Tracking
When you access myJDW, we may use cookies and similar tracking technologies to enhance your browsing experience. Cookies help us store session information, making it easier for employees to log in and access their accounts without repeatedly entering credentials. These small data files also allow us to improve website functionality by tracking system performance and resolving potential technical issues.
You have control over your cookie preferences and can adjust your browser settings to disable or delete cookies at any time. However, disabling certain cookies may affect the functionality of the portal, potentially limiting access to some features. By continuing to use myJDW, you consent to our use of cookies for security and operational purposes.
Contact Information
If you have any questions or concerns regarding this Privacy Policy, you can reach out to your manager or JD Wetherspoon’s HR department for further assistance. Employees who experience login issues, data access concerns, or security-related problems can also seek support through the official company communication channels.
Updates to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in company policies, legal requirements, or security standards. When significant updates are made, employees will be notified through the myJDW portal. We encourage all users to review this policy periodically to stay informed about how their personal data is handled.
By continuing to use myJDW, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.